Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education establishments (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Multifunctional Devices (MFDs), Print, Digital and Cloud Software Services required by UK Central Government Departments.

CCS will be partnering with YPO and ESPO to put this agreement in place.

The lotting structure of this framework is indicative at this time and will be finalised as a result of the market engagement.

The duration of the Framework Agreement is four (4) years with the option to enable customer to let a call-off agreement that may extend beyond the life of the Framework Agreement.

Additional information: This Prior Information Notice is to signal an intention to commence market engagement with those within the Multifunctional device (MFD) market.

Crown Commercial Service intends to hold market engagement sessions during June 2024 with industry experts and suppliers interested in potentially bidding for the resulting framework contract.

If you are interested in attending a market engagement session please express your interest by emailing rm6361mfd@crowncommercial.gov.uk by no later than midday on Tuesday 31 st May 2024. Further details will then be provided to you. Your email must clearly state: the name of your organisation, and contact details for the individual(s) who will be participating in the market engagement.

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The value is an indicative value over 4 years.

The date is the estimated date of publication. CCS will publish an update PIN shortly providing access to the CCS website page listing upcoming deals and updates and monitor Find A Tender Service for the publication of the contract notice.

The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.

To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.

Please note that the Carbon Net Zero Team cannot advise on CRP compliance to bidders in a live procurement. For further guidance on 'producing your carbon reduction plan' please follow this link: https://www.eventbrite.co.uk/e/ppn-0621-carbon-reduction-plan-creation-and- training-tickets-224041864247

This prior information notice replaces the previous PIN issued on the 16/11/2023 & 22/05/2024

https://www.find-tender.service.gov.uk/Notice/034740-2023

https://www.find-tender.service.gov.uk/Notice/016205-2024