Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification.

The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis.

Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract.

For the avoidance of doubt, this tender is for one agreement, divided into three parts, none of which are "lots":

Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980

Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs)

Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2).

Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date.

This tender is divided into three Parts. You will need to complete a single ITT Part B document for Part 1 and Part 2 combined, and a separate ITT Part B document for Part 3. Please ensure you return your completed ITT Part B documents and any other necessary information by the tender deadline. Return to townclerk@sprowston-tc.gov.uk or on a USB drive to Sprowston Town Council, Recreation Ground Road, Sprowston, Norwich, Norfolk, NR7 8EW, England. All submissions must be clearly labelled "Streetlighting Tender".

• Opportunity notice on Contracts Finder

• Overview of the tender. Time line of the tendering process (subject to change). How to submit a tender. Specifications.

• Response Pack for parts 1 and 2

• Response Pack for part 3

• Terms and Conditions Services. Service Level Agreements (including a restatement of specifications).

• https://www.contractsfinder.service.gov.uk/Notice/Attachment/16fd140c-1492-419e-b5fb-f098b1191023

• Clarifications #1

• Clarifications #1_Street Light List Sprowston

• Clarifications #2

• Clarifications #3

• Clarifications #4

• Clarifications #5

• Minor amendment to tendering timeline. Confirmation of date for compliant bidders to present their bids to Councillors.