Land and Structural Condition Monitoring Framework

Please note: This is a Prior Information Notice and is part of our Market Engagement. This is not a call for competition at this time.

All details contained here in are estimates and may be subject to change up to the release of the Contract Notice.

The Coal Authority (Client) was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims not falling on coal mine operators and providing access to coalmining information.

The Coal Authority has a legal duty under the Coal Mining Subsidence Act1991, to repair properties damaged by coal mining subsidence in the five coalfield regions.

The Coal Authority employs over 300 people, based mainly at the head office in Mansfield with some field staff remotely based in order to enable a fast response to incidents in the coal mining areas.

The Coal Authority is funded by grant in aid from the Department of Energy Security and Net Zero (DESNZ)

The Coal Authority is issuing this Prior Information Notice as part of a wider Market Engagement piece in order to establish a need for Ground and Building Stability Monitoring with interested parties. In the summer of 2024 we intend to run an Open competitive procurement to seek suitably qualified companies that can fulfil our requirements.

The Coal Authority requires a service provider or service providers who can design, install and analyse data from Monitoring devices for use with Buildings or Landscapes which may be subject to movement.

We will also require the interpretation of this data in order to enable us to advise if movement is due to the impacts of historic mining or some other cause.

On occasion this service will need to be deployed at pace in order to establish if there is a need for residential evacuation.

We also require that appointed organisations act as an expert witness should any situations arise where our judgement is called to a Tribunal.

No action is required in response to this Prior Information Notice but if you have any questions about this opportunity please contact Roger Martin, Procurement Business Partner -

rogermartin@coal.gov.uk

Interested parties can register for free ahead of the documentation release via the Coal Authority's Tender Portal Inbye at the following address:

https://inbye.coal.gov.uk/s2c/

Use of the system is Free of Charge but will require some company information and agreement to terms and conditions to access the system.

As this is a Prior Information Notice there may be changes in the Lot structure or value prior to launch of the Contract Notice.

Additional information: It is intended that the Contract Notice for this Framework will be issued prior to the implementation of the Procurement Act 2023 and will therefore be subject to the terms of PCR2015 for the duration of the contract.